Smart Asset & Vehicle Management System

The Application Concept: Comprehensive Management in One Place

This system was developed to address the main challenges companies face in managing their mobile assets:

• Centralized control of all assets and vehicles
• Automation of maintenance processes through smart Job Cards system
• Precise financial control over operating costs
• Contract management and deadline tracking
• Digital documentation of all ownership and licensing documents
• Permission division according to specific roles (manager, technician, supervisor)

• Category: Web Application
• Client: PFC-Group
• Location: United Arab Emirates

Application Features: More Than Just a Tracking System

1. Smart Asset Management

   • Complete record for each asset containing: technical specifications, purchase date, and all asset-related information
   • Alert system for registration and insurance validity
   • Asset classification by type, with quick search and access to any asset's information
   • Linking each asset to all legal documents
   

2. Integrated Job Cards System

   • Create smart maintenance requests with priority setting
   • Track status of each maintenance request (pending, in progress, completed)
   • Generate technical reports
   • Calculate precise maintenance costs for each operation
   • Ability for team management to monitor requests and track progress
   

   

3. Advanced User System

   • Three permission levels (management - employee - monitor)
   • Flexible user management and custom permission addition
   • User log controlled by admin account
   • High account security using latest authentication technologies
   

4. Contract & Lease Management

   • Centralized database for all lease contracts
   • Renewal date alert system
   • Track consumption levels of leased vehicles
   • Ability to print lease lists and export them as Excel or PDF files
   

5. Report Generation

   • Ability to export reports as PDF or Excel files
   • View asset depreciation rates
   • Generate reports on maintenance operations performed on an asset
   • Issue reports on maintenance performed by specific technicians including work costs
   

Workflow: An Integrated and User-Friendly System

The Smart Asset & Vehicle Management System operates through three main phases:

1. Input Phase

   • Register new assets with all technical and legal data
   • Upload documentation and verification images
   • Enter contract data and asset depreciation terms
   

2. Operation Phase

   • Create maintenance requests (Job Cards) when needed
   • Distribute tasks to technicians by specialty and availability
   • Update asset status after each maintenance operation
   • Record expenses and costs associated with each asset and replaced parts
   

   

3. Follow-up Phase

   • Issue periodic reports (daily - weekly - monthly)
   • Analyze operational and financial indicators
   • Evaluate fleet performance and maintenance efficiency
   • Future planning and determining optimal time for asset replacement
   

This system represents a qualitative leap in the world of mobile fleet and asset management, transforming complex manual processes into a smart automated system that saves time and effort, ensures information accuracy, and facilitates administrative decision-making. With Dopa Tech's Smart Asset & Vehicle Management System, PFC-Group can achieve proactive asset management, reduce operational costs, and ensure optimal resource utilization.